Paralegal, Equity Administration and Regulatory Support

Location: Remote (U.S.) | Reports to: Senior Legal Operations Manager About Midi Health At Midi Health, we are redefining healthcare for women in midlife. Our virtual care model connects patients with specialized clinicians, and our growth depends on a legal foundation that is organized, accurate, and built to scale. We are seeking a Paralegal, Equity Administration & Regulatory Support to help Midi’s legal team across equity administration, regulatory filings, entity management, and finance coordination. This role will administer our equity program and serve as a key liaison between Legal and Finance. It will help keep Midi and its affiliated professional entities in good standing across many states. The ideal candidate is a detail-driven, proactive paralegal who brings structure to recurring deadlines, owns their work from intake to completion, and knows when to escalate to an attorney. This role works closely with the legal team, Finance, People, Clinical Operations, outside counsel, and service providers. Key Responsibilities: Equity Administration • Administer Midi’s equity program and maintain accurate capitalization records in Carta or a similar platform. • Prepare equity grant documents and board approvals, and process grants, exercises, cancellations, transfers, and terminations. • Track vesting, post-termination exercise periods, and 83(b) election documentation. • Coordinate with Finance and outside providers on 409A valuations and stock-based compensation reporting. • Monitor equity issuances for securities law compliance and state notice filings. • Respond to employee equity questions and escalate tax, securities, or plan interpretation questions to the appropriate attorney or advisor. • Support financings, secondary transactions, and other corporate matters by managing diligence requests, data rooms, signature packets, and closing documents. Finance and Legal Liaison • Serve as the day-to-day liaison between Legal and Finance on entity, equity, audit, tax, and contract-related matters. • Coordinate franchise tax payments, filing fees, and registered agent invoices with Finance. • Help manage outside counsel and legal vendor invoices, budget tracking, and spend reporting. • Support audit requests, including legal confirmations, equity reconciliations, and corporate documentation. • Track and document intercompany agreements and payments between Midi and its affiliated professional entities, in coordination with Finance and Legal. • Help maintain contract records and key obligation trackers relevant to Finance, including payment terms, renewals, and notice deadlines. Regulatory Filings and Compliance Calendar • Prepare, file, and track state and federal regulatory filings for Midi and its affiliated professional entities, under attorney supervision. • Support state-level filings for professional entities, including formations, ownership and officer changes, and other required updates. • Help prepare and maintain healthcare regulatory applications, renewals, and supporting documentation, coordinating with Clinical Operations and licensing teams as needed. • Maintain a centralized compliance calendar of filing deadlines, renewals, annual reports, and other recurring obligations. • Research state filing requirements and procedures, and flag changes or issues for attorney review. Entity Management and Registered Agent Oversight • Serve as the primary point of contact with Midi’s registered agent and oversee its services across all jurisdictions. • Receive, log, and route service of process, government notices, and other registered agent correspondence promptly to the appropriate attorney. • Maintain the good standing of all entities, including annual reports, franchise tax filings, foreign qualifications, amendments, and withdrawals. • Maintain corporate records, minute books, entity charts, officer and director lists, and the entity management system. • Prepare board and stockholder consents, secretary’s certificates, good standing certificates, and other governance documents. • Support board meetings by preparing materials, tracking approvals, collecting signatures, and maintaining records. About You • Excellent attention to detail: You know the importance of proofreading, accuracy, and consistency in filings, records, and communications. • A strong sense of urgency: You thrive in a fast-paced, demanding environment and never let a deadline slip. • A problem solver with sound judgment: You take ownership of questions sent your way, whether from Finance, an employee, or a service provider, and you understand when attorney escalation is needed. • An organized, proactive project manager: You can manage many recurring obligations across multiple entities and jurisdictions, and you build frameworks to execute them reliably. • Excellent written and verbal communication: You write clear issue summaries and explain processes simply to non-lawyers. • Curious and eager to learn: You believe technology can make legal work better and help the team serve the business. • Confident with people at all levels: You work comfortably with executives, finance leaders, clinicians, employees, and outside advisors. • Comfortable with ambiguity: You ask thoughtful questions and focus on details while understanding the legal team’s broader priorities. • Discreet: You handle confidential corporate, equity, and personnel information with professionalism. Experience & Qualifications • Minimum 3 years of hands-on equity administration experience using Carta, Shareworks, or a similar platform. • Minimum 5 years of experience as a corporate paralegal at a law firm, in-house legal department, or both. • Experience working with Finance on audits, tax filings, equity reporting, or legal spend. • Hands-on experience with entity management across multiple states, including annual reports, foreign qualifications, and registered agent coordination. • Healthcare, digital health, or other regulated-industry experience is a strong plus, particularly with professional entities or healthcare licensing filings. • Experience at a venture-backed or high-growth company is a plus. • Bachelor’s degree or paralegal certificate preferred. • Proficiency in Google Workspace or Microsoft Office, Slack, and e-signature platforms. • Comfort with entity management systems, CLM tools, and AI tools is a strong plus. Compensation The base salary range for this role is $120,000 - $135,000 annually. Final compensation will depend on experience, skills, and qualifications. This role is eligible for equity and benefits. Why Join Midi? At Midi, you will help build the legal infrastructure that allows specialized midlife healthcare to reach more women. You will work with a mission-driven team that values accuracy, ownership, and practical problem solving. Midi’s benefits currently include medical, dental, and vision coverage, a 401(k), flexible paid time off, parental leave, a new-hire equipment stipend, and a monthly remote-work stipend. #LI-MB1 At this time, Midi is unable to provide visa sponsorship. All Candidates must be authorized to work in the United States without current or future sponsorship needs. Please note that all official communication from Midi Health will come from an @joinmidi.com email address. We will never ask for payment of any kind during the application or hiring process. If you receive any suspicious communication claiming to be from Midi Health, please report it immediately by emailing us at careers@joinmidi.com . Midi Health is an Equal Opportunity Employer. We are committed to pay equity and ensure that all qualified applicants receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. Our compensation philosophy is based on fair, objective criteria and the impact of the role, regardless of an applicant’s salary history. Please find our CCPA Privacy Notice for California Candidates here .