Executive Assistant (CEO Office)

EXECUTIVE ASSISTANT Team: CEO Office Location: Flexible / Remote Reporting to: CEO ROLE OVERVIEW Rwazi operates in a high-velocity, AI-native environment where clarity, follow-through, and structured thinking are essential. The Executive Assistant supports the CEO in day-to-day executive operations — documentation, planning cadence, structured follow-ups, and internal coordination. This is a foundational role inside the CEO’s office. While the title is traditional, the expectation is not. We are looking for someone with former founder instincts or strong analytical pedigree — who understands strategy, but is comfortable operating in a support capacity without ego. This role requires intelligence, discipline, and humility. CORE MANDATE The Executive Assistant is accountable for: • Maintaining executive documentation rigor • Structuring meetings into clear outputs and actions • Tracking cross-functional commitments • Supporting board and planning cycles • Reducing cognitive load on the CEO This role strengthens executive execution hygiene. KEY RESPONSIBILITIES EXECUTIVE DOCUMENTATION & STRUCTURING • Capture high-quality, structured notes in executive and board meetings • Translate discussions into clear action items with owners and deadlines • Maintain organized, searchable documentation systems • Draft memos, summaries, and internal briefs PLANNING & CADENCE MANAGEMENT • Support quarterly and annual planning processes • Assist in preparing board decks and executive materials • Maintain visibility over key company-wide priorities • Ensure follow-through across functional leaders CROSS-FUNCTIONAL COORDINATION • Track execution commitments across teams • Follow up on deadlines and deliverables • Escalate slippage early and objectively • Maintain structured dashboards of ongoing initiatives OPERATIONAL & ADMINISTRATIVE SUPPORT • Manage executive scheduling and prioritization • Coordinate internal and external communications • Maintain high professional standards in all outputs ROLE IMPACT Strong performance results in: • Clear executive decision trails • Fewer dropped commitments • Tighter cross-functional alignment • Faster execution cycles • Increased CEO focus on strategic priorities WHAT THIS ROLE IS NOT • This is not a strategic leadership role • This is not independent product or revenue ownership • This is not a stepping stone to immediate executive authority This role requires comfort operating in a support function — regardless of prior seniority. QUALIFICATIONS AND PROFILE We are looking for individuals who demonstrate: • Former founder, operator, or builder experience OR strong analytical background (consulting, finance, research, technical environments) • Exceptional structured writing ability • Strong analytical reasoning and pattern recognition • Comfort synthesizing complex discussions into clarity • High attention to detail • Ability to operate without ego in a support capacity • Strong discretion and professionalism Former founders are welcome — provided they are motivated by discipline and execution, not status. CULTURAL FIT We value individuals who: • Think sharply but act humbly • Prefer execution over visibility • Take pride in structured output • Care about precision • Follow through consistently HOW CANDIDATES ARE EVALUATED Candidates are evaluated based on: • Clarity and structure of written work • Analytical depth in summarizing complex discussions • Discipline in tracking commitments • Comfort supporting executive workflows • Absence of ego in operational contexts SUMMARY The Executive Assistant strengthens the CEO’s office by applying founder-level thinking and analytical rigor to executive documentation, planning, and follow-through. This role is foundational to maintaining speed, clarity, and execution discipline as Rwazi scales.